A. M. NO. 03-11-16-SC (1)
A RESOLUTION CONSTITUTING A CHANGE MANAGEMENT COMMITTEE FOR VARIOUS ORGANIZATIONAL REFORMS WITHIN THE SUPREME COURT
WHEREAS, the Supreme Court has embarked on various organizational reforms to improve the effectiveness, efficiency, speed and fairness of the administration of justice, based principally on its Action Program for Judicial Reform (APJR);
WHEREAS, two of the most important and urgent reforms which could be undertaken within the power of the Supreme Court would be the restructuring and strengthening of the Judicial and Bar Council (JBC) and the Philippine Judicial Academy (PHILJA);
WHEREAS, in order to oversee the reforms within these two institutions, there is a need to create a committee which shall track or monitor the proposed reforms initially within these two offices, and take the necessary steps or strategies to institutionalize them;
NOW, THEREFORE, the Supreme Court hereby promulgates this Resolution and directs, as follows:
1. Statement of Policy. In the implementation of the various organizational reforms under the APJR, it is the policy of the Supreme Court to promote and implement a smooth transition process of strengthening and restructuring various offices within the Judiciary, and to ensure that the operations of these various offices are in no way hampered due to such organizational reforms.
2. Creation of a Change Management Committee. A Change Management Committee is hereby created. It shall be composed of the following:
Chairman: HILARIO G. DAVIDE, JR.
Vice-Chairman: REYNATO S. PUNO
Members: JOSE C. VITUG
ARTEMIO V. PANGANIBAN
LEONARDO A. QUISUMBING
The Change Management Committee shall be assisted by a Technical Group to be composed of the following:
Chairman : Justice Regino C. Hermosisima, Jr. (retired)
Member, Judicial and Bar Council
Co-Chairman : Justice Ameurfina A. Melencio-Herrera (retired)
Chancellor, Philippine Judicial Academy
Vice-Chairman: Atty. Eden T. Candelaria
Chief Administrative Officer, Supreme Court
Members : Atty. Edna E. Diņo
Chief Attorney, Supreme Court
Program Director, Program Management Office
A representative from the Philippine Judges Association (PJA) to be designated by its President
A representative from the Supreme Court Association of Lawyer Employees (SCALE) to be designated by its President
3. Functions of the Committee. The Committee shall be responsible for the management of the reform implementation process, initially for the Philippine Judicial Academy (PHILJA) and the Judicial and Bar Council (JBC), and for ensuring the proper timing, coordination and completion of the reform activities. The Committee shall pay particular attention to the implementation of the Resolutions of the Supreme Court on "Clarifying and Strengthening the Organizational Structure and Administrative Setup of the Philippine Judicial Academy", and on "Strengthening the Role and Capacity of the Judicial and Bar Council and Establishing Offices Therein". Specifically, the Council shall perform the following functions:
a) Formulate and implement an approved change management plan that will, among other things, identify and program, as well as coordinate, the installation of the administrative structure and staffing and the various operating systems of the JBC and the PHILJA; design and implement the policies and procedures for the efficient allocation and transfer of physical facilities needed to implement the new setup and for the transfer of transactions, pending work, records, and related accountabilities;
b) Formulate, recommend and implement policies, rules, guidelines and procedures for the selection and deployment of personnel into the new staffing pattern;
c) Prepare for the Court's action the corresponding administrative orders or circulars, memorandum of agreement, and other pertinent issuances required in the smooth implementation of the change process;
d) Formulate and undertake extensive consultations, advocacy and information campaign with the general public, media, and personnel of the Judiciary, especially those who may be directly affected by the proposed reforms;
e) Coordinate with the pertinent oversight agencies of the Executive Branch including the Department of Budget and Management (DBM), the Civil Service Commission (CSC), and other appropriate government agencies for the proper execution of the institutional operational linkages and processes that would support and enhance the new relationships;
f) Prepare and coordinate the implementation of an approved grievance and conflict resolution mechanisms ensuring a participatory change process;
g) Develop a reform monitoring and impact assessment methodology; undertake regular monitoring and reporting of the progress of implementation; and conduct a comprehensive impact evaluation of the project at the end of the implementation period; and
h) Perform such other functions as may be assigned to it by the Court.
4. Functions of the Technical Group. The Technical Group shall prepare and submit to the Committee a change management plan. It shall formulate the detailed policy, design and implementation options and work program to implement the change process. It shall establish its internal day-to-day activities and its corresponding operating arrangements, work processes and outputs and submit these to the Committee for approval.
5. Tenure of the Committee. The Committee shall operate for three years from the effectivity of this circular, or until after the completion of the reforms within the JBC and the PHILJA, whichever, shall come first, after which all of its functions, assets, resources, records and transactions shall be turned over to the respective office which may make use of such resource or information.
6. Effectivity. This Resolution shall take effect on the 15th day of May, 2004.
Promulgated this 27th day of April, 2004.
Davide, Jr., C.J., Puno, Vitug, Panganiban, Quisumbing, Ynares-Santiago, Sandoval-Gutierrez, Carpio, Austria-Martinez, Carpio-Morales, Callejo, Sr., Azcuna, and Tinga, JJ., concur.
Corona, J., on leave.